Why scan my paper patient charts?

As practices transition to EMR systems, scanning paper medical records becomes ever more important. There are several compelling factors.

Reduce costs

Managing paper medical records is expensive. Making copies, filing, retrieving, searching for lost files, faxing, filing again, all reduce the amount of time your practice can spend helping and billing patients. Scanned patient charts do not use any storage space and are available instantly and securely. At just a few cents per page for scanning, the savings add up quickly.

Improve EMR adoption rates

This is the simplest, but most common mistake, that practices make when transitioning to a new EMR system. Without scanning paper charts and pulling in historical information, physicians and administrative staff will have to work with two systems. This means that the new EMR system effectively doubled your workload.

Convert paper medical records sooner, not later

Many practices wait until the last minute to decide to convert their paper charts, only to find that the process will thorw off their EMR implementation timeline. Scanning the charts in advance of the implementation and importing the files once the EMR is live greatly decreases the stress involved in the process.

Address data management and compliance issues

Paper patient charts and medical records are not secure. There is no record of who views and copies the files. Further, missing files (which are estimated at more than 10% for most practices) are an embarrassing liability that exposes your practice to patient litigation and fines.

Find information faster

When properly implemented, even the most basic document management systems help caregivers find patient charts and the information in them more quickly. This saves you and your staff time and money.

Eliminate wasted space in your office

Paper charts consume millions of square feet of office space in practices throughout the United States. This space is expensive, and could be used for exam rooms and other revenue producing activities.

Patient Perception

A recent study concluded that when patients visit an office with visible records they perceive the practice to be less advanced than offices where their charts are stored electronically.

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