Survey says 62% of Important Documents Still on Paper

According to content management association AIIM, office staff loath to give up paper copies, despite the wide availability of scanners and document management systems. AIIM's recent survey found that 62% of important paper documents are still archived as paper. Even when documents are sent off for archive scanning, 25% are photocopied beforehand "just in case". Less than a third of the paper originals are systematically destroyed after scanning.

"Despite the fact that the legal admissibility of scanned paper documents has been established for nearly 20 years, and is nailed down in legislation and standards around the world, there is still this suspicion among users that they may need to produce the original paper copy at some stage," say John Mancini, President of AIIM. &qout;The fact that searching for - and finding - a paper copy is umpteen times more difficult than finding an electronic one seems to have escaped them." In the survey, 70% of the respondents agreed with the statement, "Users feel that paper records are needed for legal reasons." Even at the organizational level, in 25% of businesses the legal admissibility of scanned documents is still seen as an issue.

"In many organizations," says Mancini, "there is a potential win-win situation, but only half of the benefit is being leveraged. Improved searchability of business documents is the biggest user driver for investments in scanning and capture, and yet a more visible benefit -- reduced storage costs for records -- is unrealized because of this obsession with holding on to the paper."

At National Scanning, we hear these same thoughts all of the time. While there is a whole camp of people who can't get rid of paper fast enough, there are still many others that have never known anything but the paper documents. Fortunately, our staff hsa years of experience working with clients throughout the comfort spectrum. Click here for more information and to discuss your project with a qualified representative.

Contact us online about our scanning services or call (888) 211-1797 for more information

Your Name:
Phone:
Email:
Comments: