Client Matter Document Scanning Services
National Scanning offers nationwide client matter scanning services for legal professionals. Processing is available on-site at your office, your client's office, or via secure pickup in our production centers.
Converting paper files to digital is one of the fastest ways to refocus your time on billable activities. Consider this: a solo attorney who bills $200 per hour and spends just one hour per week searching for files loses out on more than $10,000 in billable time each year! For larger practices and attorneys who spend even more time filing, the savings are staggering.
Client Matter Scanning Services Include:
- Document Scanning and Coding by client / matter number
- Bates Numbering
- Format for import into litigation support applications (including Concordance, CaseMap, Summation, and Worldox) and other practice management programs
- OCR & Output to DVD or CD
- Rush service available
- 100% Quality Guarantee
- Output of each client / matter to separate disk and direct bill to client
For more information and to discuss your project with a qualified representative, please contact us.
Legal Document Management <> Complicated
The objective of any technology endeavor should be to make your life simpler, not more complicated.
With recent advances in legal document management software, including applications that are delivered securely over the web and low per-seat costs, the amount of money that a Document Management System can save even a small firm amounts to many thousands of dollars each year.
Quality Control We utilize numerous tools to validate naming conventions and match image keys to the image file.
| Test || Description |
| Image File Count || Number of image files on delivery. |
| Document Count || Number of documents in the database load file. |
| Cross Reference Image Count || Number of images referenced in Opticon load file. |
| Cross Reference Document Count || Number of document breaks in Opticon load file. |
| Image File - Cross Reference Match || Does every image listed in the Opticon load file exist? |
Does every image file on the CD exist in the load file?
Do document start and end number have matching entries in the imagebase load file?
| Document - Cross Reference Match || Are all Opticon load file ranges in the document database? |
| Database Load File || We are looking at field delimiters, gaps and a field name header line. |
| Full Text Formatting || Was the format maintained or were there "odd" characters such as semi-colons instead of spaces. |
| Folder and File Naming || Does the delivery comply with naming standards and use client matter subfolder structure? |
Thank you for the opportunity to work together.
Contact us online about our scanning services or call (888) 211-1797 for more information