Experience: The importance of treating your documents rightSo why the heck do I need a scanning company when I can just go to Staples and pick one up for five hundred bucks?
Great question. And honestly in some situations that may be the best option - if you don't have many files, or have a lot of time on your hands. In most other cases, working with an experienced, reputable document scanning firm will save you time, money, frustration, and produce more consistent results. In house scanning operations face countless challenges, not the least of which is buying and installing expensive equipment. Hiring or repurposing staff to operate the equipment, training staff, and managing the scanning process consume enormous amounts of time. In addition, quality is often sacrificed for productivity, and further impacted by the more transient nature of the scanning staff. After all, if the operator does not plan to be around for long, then what incentive do they have to do the job right? On the other hand, working with a scanning services provider offloads the risk and operational challenges and ensures greater quality. At National Scanning, our team members undergo weeks of training, have access to high-end equipment, and work in a controlled environment with a focus on delivering 100% quality digital documents. There is an actual career path for operators, bonuses for meeting operational objectives, and thorough supervision. Scannign documents is their job - and they do it well. Without a focus on quality, a document imaging operation is destined to fail. Missed pages, skipped documents, and illegible scans are useless. the more often this happens, the lower the system adoption rate and satisfaction of the end users. Implementing an imaging system is part art and part science. Developing a project road map, identifying key areas for improvement and maintaining a document audit trail, not to mention designing the system for easy access to files, is challenging even for certified professionals. The value created by an experienced provider will quickly offset the cost.
Calculating the real cost savings for your organization can be a real challenge. Our team of DMIA certified imaging professionals have worked with hundreds of companies and have access to great tools, models, and information. Request a consultation for your project or contact us with questions and comments.
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