(888) 211-1797

Case Study: Client Matter File Scanning

The Situation

A busy law firm in New Jersey with seven attorneys and more than a dozen support staff was accumulating client matter files quickly.

Good for business, but bad for organization and space in their office. And forget collaboration: paper copies of the files could not easily be shared and collaborated on by the different partners and support staff.

The Challenges

Our client faced challenges that are common among most firms:

Paper files wasting precious space in their office
Files were inaccessible when needed (whether on someone else's desk, not with them at opposing counsel's office, or lost altogether)
Copying, faxing, and FedExing documents required 1.5 full time employees

The Solution

National Scanning picked up all of their files and converted them to secure digital files. The files are searchable by client, matter number, and full text searchable within the document. On an ongoing basis, new files are picked up each Friday and available electronically by the following Monday.

The Outcome

Working with electronic documents means that they can access their files from anywhere with a secure internet connection (including on Blackberry's and other web devices in the courtroom). Their time to produce photocopies has been greatly reduced by being able to simply print the electronic documents.

Most importantly, the file room was converted into an office for a new partner in support of the growth of their firm.

Footnote: National Scanning respects the privacy of our clients and does not include the company name in case studies. Please contact us and we will be happy to put you in touch with the client to discuss the advantages of scanned documents and to share their experience with us.